Back to HRMS

Employee Management Software

Centralized employee database with complete lifecycle management from onboarding to exit.

PravahERP's employee management system gives you a 360-degree view of your workforce. Store all employee information securely, manage documents, track performance, and empower employees with self-service access.

Watch Demo Explore Features

15-day free trial · No credit card required

Employee management dashboard
Try before you decide — explore our employee management free for 15 days! Start Free Trial

60%

Faster Onboarding

100%

Centralized Data

800+

Businesses Served

40%

Less Admin Work

Complete Employee Management for Indian Businesses

Managing employee information manually across spreadsheets and physical files is inefficient, error-prone, and insecure. PravahERP's employee management software provides a centralized, digital repository for all employee data throughout their lifecycle with your organization.

From onboarding to exit, track every aspect of employee information including personal details, employment history, documents, skills, qualifications, compensation, and performance. Our role-based access control ensures sensitive information is only visible to authorized personnel.

Why Your Business Needs a Centralized Employee Management System

Comprehensive Employee Management Features

Centralized Employee Database

Complete employee profiles with personal info, contact details, emergency contacts, and employment history. Advanced search and filters.

Learn more

Document Management

Store and manage employee documents securely - contracts, ID proofs, educational certificates, and more. Version control and expiry alerts.

Learn more

Employee Onboarding

Streamlined onboarding checklists, task assignments, and document collection. New hires complete paperwork before their first day.

Learn more

Performance Tracking

Set goals, conduct performance reviews, track achievements, and manage feedback. Customizable review templates and rating scales.

Learn more

Succession Planning

Identify high-potential employees, track skills and competencies, and plan for future leadership needs.

Learn more

HR Analytics & Reports

Generate headcount reports, attrition analysis, diversity metrics, and organization charts with one click.

Learn more

Secure Document Management

Never lose an employee document again. Store, organize, and manage all employee documents securely in one place with role-based access control.

ID Proofs

Aadhaar, PAN, Passport

Educational Docs

Degrees, Certificates

Employment Contracts

Offer letters, Agreements

Payroll Documents

Salary slips, Form 16

Certifications

Training, Awards

Medical Records

Health insurance, Reports

Learn More About Document Management
Document management system

Complete Employee Profiles

Store every detail about your employees in structured, searchable profiles. Custom fields available for your unique requirements.

Category Information Stored
Personal Name, DOB, Gender, Blood Group, Marital Status
Contact Email, Phone, Address, Emergency Contacts
Employment Employee ID, Department, Designation, Joining Date
Identification Aadhaar, PAN, Passport, UAN, ESI Number
Bank Details Account Number, IFSC, Bank Name, Branch
Education Qualifications, Institutions, Year of Passing, Certificates
Work History Previous Employers, Experience, Skills
Compensation Salary, Revisions, Bonuses, Incentives

All fields customizable as per your organization's requirements.

Employee Self-Service Portal

  • View Profile - Employees can view their personal information
  • Update Information - Request updates to contact details, emergency contacts
  • Download Documents - Access payslips, Form 16, offer letters
  • Upload Documents - Submit proofs and certificates directly
  • Team Directory - View organization chart and colleague information
  • HR Requests - Submit requests for changes, certificates, letters
Explore ESS Portal

How Employee Management Works

From hire to retire - complete employee lifecycle management

1

Onboarding

Create employee profile, collect documents, assign tasks, and set up access. New hires complete paperwork digitally before joining.

2

Profile Management

Maintain complete employee records. Track promotions, transfers, salary revisions, and role changes throughout employment.

3

Document Management

Upload, organize, and manage all employee documents. Set expiry alerts for contracts and certifications.

4

Performance & Development

Track goals, conduct reviews, identify training needs, and plan career progression.

5

Offboarding

Manage exit process, collect feedback, process full and final settlement, and archive employee data securely.

Benefits of Centralized Employee Management

Transform how you manage your workforce

Save 15+ Hours/Week

Eliminate manual data entry and file management

Secure Data Storage

Role-based access control and audit trails

Instant Access

Find any employee information in seconds

Data Accuracy

Single source of truth for all employee data

Compliance Ready

Maintain audit-ready employee records

Better Employee Experience

Self-service access and transparent processes

What Our Clients Say

Hear from businesses that transformed their employee management

Priya Sharma
Priya Sharma

HR Head, FinTech Solutions

"PravahERP transformed how we manage employee data. Everything is now centralized and easily accessible. Onboarding new hires takes hours instead of days. The document management feature is a lifesaver for compliance audits."

Rajesh Kumar
Rajesh Kumar

Operations Director, ManufacturingCorp

"Managing 500+ employees across multiple locations was a nightmare with spreadsheets. PravahERP gave us a unified view of our entire workforce. The self-service portal has reduced HR queries by 60%."

Anita Desai
Anita Desai

Founder, GrowthLabs

"As a startup, we needed an affordable yet comprehensive employee management solution. PravahERP delivered everything - from onboarding to performance tracking. Our team loves the mobile app for accessing their information."

Ready to Streamline Employee Management?

Join 800+ Indian businesses that trust PravahERP for centralized, secure, and efficient employee data management.

View Pricing

15-day free trial • No credit card required

Frequently Asked Questions

You can store complete employee information including personal details, contact information, employment history, identification documents (Aadhaar, PAN, Passport), bank details, educational qualifications, skills, compensation history, and performance records. Custom fields can be added for any specific requirements.

Yes, we take data security seriously. PravahERP offers role-based access control, meaning employees can only see information they're authorized to view. All data is encrypted, and we maintain detailed audit logs of who accessed what and when. We're fully compliant with Indian data protection regulations.

Yes! Through the Employee Self-Service portal, employees can view their profiles and request updates to their information. You can configure which fields employees can edit directly and which require manager/HR approval. This reduces HR's administrative burden while keeping data accurate.

You can create customizable onboarding checklists for each role. When a new employee is added, tasks are automatically assigned to relevant team members (HR, IT, Admin). New hires receive email invites to complete their paperwork before joining. You can track the status of each onboarding task in real-time.

Absolutely! We provide easy Excel/CSV import functionality to migrate your existing employee data into PravahERP. Our team can also assist with data migration if needed. This ensures a smooth transition from spreadsheets or your current system.
View All FAQs
Chat with us on WhatsApp!