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Overtime Tracking & Calculation Software

Automate overtime tracking, calculation, and payroll integration with intelligent OT rules.

PravahERP's overtime tracking system automatically calculates overtime based on attendance data, shift rules, and configured OT policies. Track regular overtime, holiday OT, weekend OT, and night shift OT with different rates. Eliminate manual calculations and disputes.

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Overtime tracking dashboard
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100%

Accurate OT Calculation

Multiple

OT Rate Types

Zero

Manual Errors

Real-time

OT Tracking

Automated Overtime Tracking for Indian Businesses

Overtime calculation is one of the most complex and error-prone aspects of payroll management. Different rates for weekdays, weekends, holidays, and night shifts, combined with varying overtime rules by industry and employee category, make manual OT calculation a nightmare.

PravahERP's automated overtime tracking system eliminates these challenges. Configure your OT rules once, and the system automatically calculates overtime based on actual attendance data, shift timings, and applicable rates. OT is then seamlessly integrated with payroll for accurate salary processing.

Why Automated Overtime Tracking Matters

Flexible Overtime Rules

Configure different OT rates for any scenario

Regular Overtime

1.5x

Monday to Friday overtime beyond regular shift hours. Standard OT rate applies after 8 hours of work.

Weekend Overtime

2.0x

Saturday and Sunday overtime with double rate. Special rules for employees working on weekly offs.

Holiday Overtime

2.5x

National and festival holidays with premium rates. Configure different rates for different holidays.

Night Shift OT

1.75x

Overtime during night hours with night shift allowance plus OT premium.

Double OT

2.0x

Beyond certain hours threshold (e.g., after 2 hours of OT). Progressive OT rates available.

Project-Specific OT

Custom

Different OT rates for different projects or clients. Charge OT to specific cost centers.

Powerful Overtime Features

Automatic OT Calculation

OT calculated automatically based on attendance, shift timings, and configured rules. No manual intervention needed.

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Configurable OT Rules

Set OT rates by day type, shift, employee category, or project. Create multiple OT rule sets for different departments.

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OT Approval Workflow

Require manager approval for overtime. Track pending, approved, and rejected OT requests in real-time.

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OT Cost Tracking

Track overtime costs by department, project, or cost center. Analyze OT patterns and control expenses.

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OT Reports

Generate OT reports, OT register, employee-wise OT summary, and department-wise OT analysis with one click.

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OT Payroll Integration

OT amounts automatically added to salary calculations. Separate OT components in payslips for transparency.

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Sample OT Calculation

See how overtime is automatically calculated

Employee Date Shift Regular Hours OT Hours OT Type OT Rate OT Amount
Rajesh Kumar 15 Mar 2025 Morning (9AM-6PM) 8 2.5 Regular OT 1.5x ₹1,875
Priya Sharma 16 Mar 2025 Evening (2PM-10PM) 8 3.0 Regular OT 1.5x ₹2,250
Amit Patel 17 Mar 2025 Night (10PM-6AM) 8 2.0 Night OT 1.75x ₹1,750
Neha Gupta 18 Mar 2025 Morning (9AM-6PM) 8 4.0 Regular OT 1.5x ₹3,000
Vikram Singh 19 Mar 2025 Morning (9AM-6PM) 8 1.5 Holiday OT 2.5x ₹1,875
Sunita Reddy 20 Mar 2025 Morning (9AM-6PM) 0 6.0 Weekend OT 2.0x ₹6,000

* Sample calculation based on ₹500/hour base rate. Actual rates vary by employee and policy.

OT Calculation Methods

  • Daily OT: Hours beyond 8 hours in a day
  • Weekly OT: Hours beyond 48 hours in a week
  • Shift-based OT: OT calculated based on shift timings
  • Progressive OT: Higher rates for longer OT hours
  • Compensatory Off: OT converted to leave instead of pay
  • Minimum OT: OT counted only after minimum hours threshold

Compliance Features

  • Factory Act Compliance: OT rules as per Factories Act, 1948
  • Shop & Establishment: State-wise OT regulations
  • Maximum OT Limits: Enforce daily/weekly OT limits
  • Rest Period Enforcement: Ensure mandatory rest between shifts
  • OT Register: Maintain statutory OT records
  • Audit Trail: Complete OT calculation history

How Overtime Tracking Works

4 simple steps to automated OT calculation

1

Configure OT Rules

Define OT rates by day type (weekday/weekend/holiday), shift, employee category, or project. Set approval requirements if needed.

2

Capture Attendance

Attendance data flows from biometric devices, mobile apps, or manual entry. System tracks actual working hours.

3

Automatic OT Calculation

System compares actual hours against shift hours, applies OT rules, and calculates OT hours and amounts automatically.

4

Payroll Integration

OT amounts flow directly to payroll. OT appears as separate earnings component in payslips for transparency.

Benefits of Automated Overtime Tracking

Eliminate OT disputes and save hours of manual work

Save 15+ Hours/Month

Eliminate manual OT calculation and reconciliation

Zero Calculation Errors

Automated calculation ensures 100% accuracy

Cost Control

Track and control overtime costs effectively

Employee Satisfaction

Transparent OT calculation builds trust

Compliance Assured

Meet all statutory OT requirements

Audit Ready

Complete OT records for audits

What Our Clients Say

Hear from businesses using overtime tracking

Suresh Reddy
Suresh Reddy

Plant Manager, ManufacturingCorp

"OT calculation for 200+ factory workers used to take 3 days with endless disputes. Now it's automatic and accurate. Workers can see their OT in the app, and disputes have dropped to zero."

Anita Desai
Anita Desai

HR Manager, RetailChain

"Different OT rates for weekdays, weekends, and holidays were confusing. Now the system handles it all automatically. OT integrates perfectly with payroll and shows separately in payslips."

Rajiv Mehta
Rajiv Mehta

Finance Controller, BPO Services

"We needed project-wise OT tracking to bill clients accurately. PravahERP's OT cost tracking feature is perfect. We can now allocate OT costs to specific projects and clients seamlessly."

Ready to Automate Overtime Tracking?

Join 800+ Indian businesses using PravahERP for accurate OT calculation and payroll integration.

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15-day free trial • No credit card required

Frequently Asked Questions

The system compares actual working hours (from attendance data) against shift hours. Hours beyond the threshold (e.g., 8 hours/day or 48 hours/week) are considered overtime. OT rates are applied based on day type (weekday/weekend/holiday), shift, and configured rules. All calculations are automatic and transparent.

Yes, you can configure OT rates by employee category, designation, department, or individual employee. For example, managers might have different OT rates than workers, or different departments might have different OT policies.

You can define holiday calendars and weekend rules. The system automatically identifies holidays and weekends, and applies the configured OT rates (e.g., 2x for weekends, 2.5x for holidays). Special rules for overlapping holidays can also be configured.

Yes, you can configure OT to be converted to compensatory leave instead of pay. Employees can accumulate compensatory offs and avail them later. The system tracks comp off balance and automatically adjusts leave balance when comp off is availed.

OT amounts are automatically added to salary calculations. You can create separate earnings components for different OT types (regular OT, holiday OT, night OT). OT appears as a separate line item in payslips for complete transparency to employees.
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