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Deliver seamless onboarding experiences with Pravah HRMS

Streamlined workflow from document collection to offer acceptance — fully automated with Pravah HRMS.

See Hiring Flow Explore 6 Steps
Step 1

Ask for Documents

HR sends an automated request for required documents (resume, ID proof, education, experience, etc.) via email & portal.

Typical requests:
Aadhar/PAN Marksheets Exp letters Photo
Step 2

Candidate Uploads

Candidate logs into secure candidate portal, uploads all requested documents, and submits for verification.

Auto-notification: HR gets real-time alert upon upload.
Step 3

HR Reviews

HR team verifies uploaded documents, checks for completeness, and marks verification status (verified / need re-upload).

Verified Pending Re-upload
Step 4

HR Creates Salary

Based on position and experience, HR drafts salary structure (CTC, breakup, deductions, etc.) within the system.

Auto tax & PF/ESI computation
Step 5

Send Offer Letter

System generates offer letter with salary details, terms, and joining date. HR sends it via portal & email for e-signature.

Auto-generated PDF
Step 6

Accept / Reject

Candidate reviews offer online — one click to accept or reject. Acceptance triggers digital signing and onboarding.

Accept Reject

⚡ The 6-Step Hiring Flow at a Glance

1. Ask docs
2. Upload
3. Review
4. Create salary
5. Offer letter
6. Accept/reject

Every step is tracked, notified, and stored — complete transparency for HR and candidate.

Candidate Portal Experience

Candidates get a dedicated, secure portal to:

  • Upload documents in any format
  • View document verification status
  • See salary breakup & offer letter
  • Accept / reject offer digitally
  • Select joining date (optional)
  • Communicate with HR
Candidate: Priya Sharma
5 docs verified 1 pending
Offer status: Accepted ✅
Reduce hiring time by 40%

Automated document collection & verification cuts down manual follow-ups.

Error‑free offer letters

Generate offer letters with pre-approved templates and dynamic salary fields.

Mobile‑friendly portal

Candidates can upload and accept offers from any device.

Hiring Process — FAQs

No, each candidate receives a secure link to access their personalized portal after initial shortlisting. They must verify via OTP to upload.

HR can mark specific documents as “need re-upload” with comments. Candidate gets notified and can upload fresh copies.

Once offer is sent, salary can only be changed by withdrawing the offer and sending a revised version — full audit trail maintained.

Acceptance triggers digital onboarding: employee record created, welcome email sent, and tasks assigned to IT/Admin.

Ready to streamline your hiring?

See how Pravah HRMS automates the 6-step process — from documents to offer decision.